Companies that do not have software developers in their skill set often rely on third parties or vendors for developing firm’s software. Engineering managers from any given organization face the difficult task of selecting software solutions vendor for the organization at least once in every five years.
Finding the right vendors
No matter if you are a domain expert or not, there are certain easy steps that can help you in the selection procedure. In order to create the initial list of vendors, you should consider getting references from co-workers, LinkedIn, and professional online forums. Industry specific publications can also prove to be a great way to find top vendors who have considerable experience in catering to clients from your industry. And of course, you can use Google search, but, it’s advisable to keep this as your last option.
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Look at the platform’s scalability
Scalability and customization features of the software are extremely important. Your company would expand depending on its performance in the future. Automatically, various aspects of purchasing, production, marketing, and billing activities would keep on increasing. The software that you choose for your organization should be able to expand as per your requirements without much of expenditure. There is no point in spending money on upgrading the software after every three years.
Cost for additional services
Development and implementation are followed by document management, system integration, training for staff members and other activities. Thus, besides annual cost for the software license, there might be an additional monthly cost involved. It is advisable to discuss these additional costs before signing the annual contract.
Don’t forget to check the annual contract termination fees and provisions that allow the vendor to hike fees during the contract period in case if you opt for a lengthy contract.
Ask for a trial period to use the software
The best way to check usability, benefits, and features of any software is opting for free trial. Ask the vendor to offer a free trial for a certain number of days and check its functionalities. Ask questions and make sure that the software offers all the features that your company is looking for.
Try last moment negotiation
There is always some room for negotiations when it comes to the price. Some vendors are willing to negotiate on price even at the last stage. Try your best to get the cost down for the company. Always make a partial payment in advance and pay the last installment only after successful implementation of the software.